White Paper Writing
Tools of the trade
We all need tools, and writers are no exception. Here’s a roundup of all the cool tools of the writing trade mentioned in White Paper World so far. I’ve tried all these and each one earns a solid two thumbs-up from me. And I use most of these tools on every white paper I write.…
Read MoreWhat ChatGPT says about white papers
Every writer is talking about the ground-breaking AI program, ChatGPT. We’re all wondering whether it means the end of our careers or the start of a new and exciting chapter. So I decided to ask the source. I interviewed ChatGPT on the issues every writer is concerned about: What it can and can’t do What it…
Read MoreWhite paper writer tip #1: Stop selling
You must avoid the #1 problem with this format: Too much selling The solution is simple: Stop writing sales pitches and calling them white papers. Sponsors, recognize the danger of inserting a sales pitch into a white paper. Stop pressuring your writers to include them. Stop shooting yourself in the foot! What’s the problem with selling?…
Read MoreQuick Tip: My favorite way to polish a draft
Read it out loud. That quickly reveals any awkward phrases or run-on sentences. To me, reading out loud is the absolute best way to revise a white paper draft. But it can be awkward to read a draft to yourself and try to make changes at the same time. There’s a simple solution… Did you…
Read MoreA great example of a numbered list
I recently came across an excellent example of a numbered list. You know, strawberry? It was a political column published in, of all places, The Guardian online newspaper. It’s clearly not a white paper. For one thing, it’s only 700 words long. And it’s an opinion piece in a newspaper, not a piece of B2B…
Read MoreFix a draft that’s too short or too long
I’ve seen everything from a one-page sales sheet to a 100-page book called a “white paper.” Clearly these are both pretty extreme examples. Most white papers today are 6 to 8 pages of main body copy (2,000 to 3,500 words). And most have a few more pages wrapped around the main body: Front matter at…
Read More5 reasons why writers should explore rhetoric
I never studied rhetoric at school. There were no doubt a few courses on rhetoric in my university syllabus. But I flipped right past them. At the time, I considered the topic old-fashioned, boring, and useless. Oh, the folly of youth! Today, I dearly wish I had taken those courses. I’ve come to see rhetoric…
Read MoreWhite paper writer tip #2: Build an argument
Every white paper writer must learn how to build a coherent argument. Without one, your white papers won’t convince anyone of anything. But a white paper that presents a strong argument can be right on the money. It can generate great results for years running. The question is, what makes a good argument? And how do…
Read MoreA tale of four white papers [with SAMPLES]
Out of all 300+ white papers I’ve worked on, a few stand out in my recollections. This is the story of four of those projects, and what we can learn from them. There’s nothing magical or heroic about these stories. What makes them memorable is that each project faced a different challenge: An impossible deadline…
Read More3 keys to readable white papers
Many white papers are just too hard to read. Fortunately, three simple techniques can make any draft easier to read. Use shorter words. Use shorter sentences. And use shorter paragraphs. In other words, three keys can make your next white paper easier to read: Delete to eliminate long words Period (.) to break up long…
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