Skip to content
polishing a white paper draft

Quick Tip: My favourite way to polish a draft

Read it out loud.

That quickly reveals any awkward phrases or run-on sentences.

To me, reading out loud is the absolute best way to revise a white paper draft.

But it can be awkward to read a draft to yourself and try to make changes at the same time.

There’s a simple solution…

Did you know that Word can read your drafts back to you?

Read Aloud icon in Word


If you have Microsoft 365, go to the Review Ribbon in Word, then click Read Aloud.

The software starts reading in a robotic voice from the cursor.


Read Aloud settings in Word


You can control the voice by clicking the gear icon on the right.

My favorite voice is Samantha.

And I always adjust the speed to be a little faster than the default.

I find those two tweaks give the most natural-sounding voice.


This feature has been available since Office 2019, but many writers still don’t know it’s there.

So if you’ve never tried Read Aloud, check it out today.


For more quick tips like this, subscribe to my free newsletter


About Gordon Graham

Worked on 300+ white papers for clients from Silicon Valley to Switzerland, on everything from choosing enterprise software to designing virtual worlds for kids, for clients from tiny startups to 3M, Google, and Verizon. Wrote White Papers for Dummies which earned 50+ 5-star ratings on Amazon. Won 16 awards from the Society for Technical Communication. And named AWAI 2019 Copywriter of the Year.

If you liked this post...

Quick tip: Using multiple calls-to-action

You've heard the standard advice: Use one call-to-action to make it crystal clear what interested...
Child telling a B2B story with a nasty old glitch

How to tell a story

Every child knows what a story is. We've all been hearing stories since before we...
hand tools on wooden table

Tools of the trade

We all need tools, and writers are no exception. Here's a roundup of all the...

Leave a Comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.