{"id":4517,"date":"2016-08-17T10:59:06","date_gmt":"2016-08-17T14:59:06","guid":{"rendered":"https:\/\/thatwhitepaperguy.com\/?p=4517"},"modified":"2021-11-04T22:51:49","modified_gmt":"2021-11-05T02:51:49","slug":"organize-declutter-office","status":"publish","type":"post","link":"https:\/\/thatwhitepaperguy.com\/organize-declutter-office\/","title":{"rendered":"How to organize and declutter your office"},"content":{"rendered":"

So what if you have a messy, unorganized desk?<\/h2>\n

When someone hires you to do\u00a0a project, you get it done. On deadline. <\/strong><\/p>\n

And your client never thinks about the state of your office. Why would they care? Or would they?<\/p>\n

Creativity or conventional thinking?<\/h3>\n

Working at a messy desk can\u00a0help you think more creatively and stimulate new ideas.<\/p>\n

So says a 2013 study by U of Minnesota professor Kathleen Vohs and fellow researchers (see the abstract here<\/a>.)<\/p>\n

On the flip side, they found that working at a clean desk promotes healthy eating, generosity, and conventionality.<\/p>\n

As a B2B copywriter, which do\u00a0you prefer?<\/p>\n

And which do you think your clients are looking for: creativity or conventional thinking?<\/p>\n

My bet is that more clients are looking for writers with fresh ideas and a new way to tell the company story, rather than a stale, been-there-done-that approach that won’t engage anyone.<\/p>\n

However, studies done in 2010 show that a mess increases stress<\/a>\u00a0and can cost you almost two weeks a year<\/a> in lost time.<\/p>\n

The bottom line seems to be that\u00a0a mess can boost creative thinking\u2014but it costs us time and money.<\/p>\n

How about a happy medium?<\/p>\n

What about creating a somewhat\u00a0controlled mess, where everything has its place but there are plenty of kooky, fun items to keep us inspired?<\/p>\n

Now is the time to create that kind of stimulating but functional office space for yourself.<\/p>\n

We’ve had\u00a0very few entries<\/strong> in\u00a0That Messy Office\u00a0Contest<\/a> so far, so there are some sweet prizes<\/a> up for grabs.<\/p>\n

And there’s still plenty of time: three weeks until the deadline.<\/p>\n

To help you along,\u00a0we asked an\u00a0expert\u00a0for some tips on\u00a0dealing with\u00a0office clutter.<\/p>\n

Some professional organizing tips<\/h3>\n

\"photo<\/a><\/p>\n

Virtual assistant Brenda Spandrio is happy\u00a0to talk about messy offices.<\/p>\n

After all, she was once known as The Declutter Lady<\/em>.<\/p>\n

During her time, she saw some doozies. In fact, the photo above is from one of her clients!<\/p>\n

And she learned the main reason why people’s offices get overwhelmed by clutter.<\/p>\n

Spandrio\u00a0says the biggest issue for her clients was always ineffective decision-making<\/strong>.<\/p>\n

 <\/p>\n

\u201cDecisions are essential to making progress on any task or project. And those decisions do not have to be extremely complicated,” she says.<\/p>\n

“The only real decision you\u00a0need to make is this: What is the next action to take regarding this (book, letter, craft project, notes for my next project)?”<\/p>\n

Spandrio\u2019s recommended process for making decisions starts with asking yourself the following questions.<\/p>\n

What is it?<\/strong>\u00a0<\/em>Identify the item or information.<\/p>\n

What\u2019s the next action?<\/strong>\u00a0<\/em>The bill has to be paid, the invitation answered, or the research incorporated into your white paper.<\/p>\n

When is it due?\u00a0<\/em><\/strong>If the required action takes just a minute or so, take care of it immediately.\u00a0Otherwise, schedule the date into your planner.<\/p>\n

Who needs to take the action?<\/strong>\u00a0<\/em>Can you delegate this to someone else?<\/p>\n

Even independent copywriters often have bookkeepers, and some have virtual assistants to take care of administrative chores.<\/p>\n

Spandrio\u00a0herself now works as a virtual assistant, doing exactly this.<\/p>\n

Who else needs this?\u00a0<\/em><\/strong>For\u00a0an invitation, you will want to pass the particulars on to others who are included.<\/p>\n

For a white paper, you may need to e-mail a query to your client, or circulate your next draft to all the reviewers.<\/p>\n

Where will I put this, so I can find it when I need it?\u00a0<\/em><\/strong>Don’t think about where you should<\/strong> file something. Consider where you<\/strong>\u00a0would<\/strong>\u00a0expect<\/strong> to find that information next time you need it.<\/p>\n

When there’s a date associated, make sure to note that in your calendar. You can also jot down in your planner where you put a certain\u00a0item.<\/p>\n

Set up some “holding bins”<\/h3>\n

\"in<\/a><\/p>\n

Spandrio highly\u00a0recommends having a “holding bin” of some sort for things you haven’t dealt with.<\/p>\n

For example, a basket on the counter can hold the mail until you’re ready to process it, instead of tossing it on the dining room table in a disorganized pile.<\/p>\n

The ideal process is to have a specific time when you deal with these \u201cincoming items.\u201d At the appointed time, you take one item, make the appropriate decision, and then put it in the next place for further processing.<\/p>\n

Sometimes that place will be its final home. Other times it will be a different holding bin.<\/p>\n

\u201cWhen the mail comes, I have a specific place I put bills that will be paid. I open the bill and jot on the envelope the due date and the amount,” Spandrio\u00a0notes.<\/p>\n

“I have a reminder in my Outlook calendar that pops up on Wednesdays and Fridays to pay bills. I can quickly see if any are due, and take action.\u201d<\/p>\n

The point of the process, says Spandrio, is to keep each\u00a0item moving forward by considering the next action in sequence.<\/p>\n

Postponing a\u00a0decision is\u00a0not\u00a0procrastination if you assign a specific date to make your\u00a0decision and then put the item in an appropriate place where you can easily find it.<\/p>\n

And that’s not<\/strong>\u00a0in a pile on the floor.<\/p>\n

Getting clutter-free<\/h3>\n

Looking at your clutter, you may feel pretty hopeless. But rest assured; you can get organized.<\/p>\n

After all, Spandrio says she wasn’t born that way. But through personal coaching from someone more organized than her, she learned to make faster\u2014and better\u2014decisions.<\/p>\n

We’ll bet you can too.<\/p>\n

 <\/p>\n

And after your office is all cleaned up, make\u00a0sure to enter That\u00a0Messy Office Contest 2016<\/a>. We’ve got prizes in two categories: Messiest Office and Most Improved.<\/em><\/p>\n

 <\/p>\n

\n

Want to hear whenever there\u2019s a fresh article on this site? <\/em>Subscribe here to stay in the know on long-form content<\/em><\/a>. From time to time, we\u2019ll also send you word about some great new resource or training. And you can unsubscribe any time. \u00a0<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

So what if you have a messy, unorganized desk? When someone hires you to do\u00a0a project, you get it done. On deadline. And your client never thinks about the state of your office. Why would they care? Or would they? Creativity or conventional thinking? Working at a messy desk can\u00a0help you think more creatively and…<\/p>\n","protected":false},"author":9,"featured_media":6404,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[54],"tags":[58,57],"acf":[],"yoast_head":"\nHow to organize and declutter your office<\/title>\n<meta name=\"description\" content=\"It's true a messy desk can boost creativity, but we got some tips from a professional organizer on how to declutter and organize your office.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/thatwhitepaperguy.com\/organize-declutter-office\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to organize and declutter your office\" \/>\n<meta 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